We’ll find the Beneficiaries under the Contacts section.
To access the Beneficiaries module, navigate to the Contacts section in the left hand menu, then click on Beneficiary at the top left of the screen.
You can add a new beneficiary by clicking on the button Add new at the top right corner of the screen.
If it is the first beneficiary added you will need to specify beforehand the allocation setting for residual beneficiaries, either fraction or percentage. This can be modified afterwards.
Legacy Type: Specify whether the beneficiary is entitled to a share of the residue, or only to a specific gift.
Note: If a beneficiary is entitled to both, enter them as Residual; residual beneficiaries can also receive specific legacies.
Full Name: Enter the Beneficiary's full name along with any AKAs that they are referred to by a different name in the will.
Allocation: If the beneficiary is entitled to a share of the residue, the system will prompt to enter the portion. If they value is not available within the dropdown, the user can enter the value directly in the field. This is done clicking into the field, and entering the value.
Select the type of beneficiary. If they are a family member, select the family member type directly below.
Next, enter the beneficiary's email address, phone number, SIN, and date of birth. If they are predeceased, enter their date of death.
Note: If the beneficiary is a family member or non-family member, the user will be prompted to confirm if they are a minor or incapable. They will also have to confirm if they beneficiary is being served. If they are not, enter "No" and explain the reason why they are not being served. This will allow the system to pre-populate the notice of application and the affidavit of service.
Next, enter the beneficiary’s mailing address. Start typing directly into the first field, and the system will provide autocomplete suggestions for the address.
Cash Bequest: If appropriate, enter the value of the cash gift that they are entitled too.
Money Owed to the Deceased: For residual beneficiaries: if they owed money to the deceased, and that money should be deducted from their residual share (in what is referred to as a hotchpot clause), the user can enter the amount. Otherwise, if it is a regular loan, that amount should be entered in the deceased inventory.
Does this person have a legal representative? Select "Yes", if they have a lawyer, or a parent or guardian. Once selected, enter the representative’s details.
Click "Save" once all the information has been entered. The record should now appear within the list of beneficiaries.
Once a record has been added, the user can navigate to the three dot menu to Edit an existing beneficiary. The user also has the ability to make a beneficiary into an executor. This will create an executor populated with the relevant information (mailing address, full name, etc.) already added for the beneficiary.